VICE PRESIDENT'S OFFICE
PROCEDURES FOR REGISTRATION OF NON GOVERNMENTAL ORGANIZATIONS UNDER THE NON GOVERNMENTAL ORGANIZATIONS ACT, NO. 24/2002.

1.0 REGISTRATION PROCEDURES
The registration of Non Governmental Organizations in Tanzania is divided into different levels so as to facilitate registration in District, Regional, National and International levels respectively. The Law provides for appointment of Public Officers to facilitate registration in the District and Regional levels, where the District Administrative Secretaries (DAS) shall facilitate at the level of District and the Regional Planning Officers shall facilitate registration at the Regional level. Reference is made to Sections 22(1) and 23 (1) (2) (3) of Non Governmental Organizations Act, No. 24 of 2002. The procedures for registration are as follows:

The application for Registration of a Non Governmental Organization shall be accompanied by the following; as per Section 12(2) of the Non Governmental Organizations Act.

a) Copy of Constitution of the Non Governmental Organization
b) Minutes containing full names and signatures of founder members
c) Personal particulars of office bearers
d) Address and Physical location of the head office of Non Governmental
Organization
e) Application fee
f) Any other particulars as may be required by the Registrar.

The application for Certificate of Compliance shall be accompanied by the following;
a) Copy of Constitution of the Non Governmental Organization
b) Certificate of incorporation
c) Minutes containing full names and signatures of founder members
d) Personal particulars of office bearers
e) Address and Physical location of the head office of Non Governmental
Organization
f) Any other particulars as may be required by the Registrar.

Application for registration of Non Governmental Organization shall be in the prescribed form NGO A form No.l and the application for Certificate of Compliance shall be in a prescribed form NGO A form No. 3.

2.0 ROLES AND DUTIES OF ASSISTANT REGISTRARS IN FACILITATING REGISTRATION OF NON GOVERNMENTAL ORGANIZATIONS
The roles and duties of Assistant Registrars, according to Section 22 (2) (a) and (b) of the Non Governmental Organizations shall be:
- To register Non Governmental Organizations within the Region or District for which he is appointed on behalf of the Registrar,
- To issue certificates of registration or certificates of Compliance as the case may be, on behalf of the Registrar.

Assistant Registrars shall be responsible to facilitate registration of Non Governmental Organizations operating within the District or Region in which they are appointed.

Main Responsibilities:
To receive applications for registration or compliance from NGOs within its District or Region
To peruse all necessary documents attached with the application
To verify all applications, this might include physical visits to NGOs offices/activities
To recommend on whether the particular NGO can be registered
If the Assistant Registrar is satisfied by the applicant's application, he may direct the particular applicant to deposit all the fees necessary lo the given bank Account.
To give reasons and comments on why the particular NGO shall be refused registration.
To forward and submit the applications attached with a valid Bank receipt of payment of necessary fees together with his recommendations to the Registrar for registration and issuing of Certificates.
To receive all Certificates of registration or compliance and distribute to the applicants concerned.
To receive Notification of refusal of registration Form also NGO A FORM No.5 and deliver it to the relevant applicant.
To resolve minor misunderstandings among the NGOs within its Region or District amicably.
To oversee social welfare of the NGOs within its Region or District.
Receive annual audited Report and submit the same the registrar for filing.
Remind and Direct applicants to deposit annual fees to the given Bank Account after completion of each year.
To keep and update Register of all NGOs registered in its District or Region.
To make use of various prescribed forms attached in the First Schedule of the Regulations
To forward and submit to the Registrar all names and addresses of registered NGOs who defaulted the terms and conditions for registration and comment clearly on each NGO mischief/misconduct.
Receive Default Notice Form NGO A FORM No. 7 or Notice of cancellation Form NGO A FORM No.6 and deliver to the applicant/NGO concerned.

3.0 OTHER IMPORTANT FACTORS TO CONSIDER DURING REGISTRATION PROCESSES

3.1 Levels of Appeals
In the event that an applicant is not satisfied by decision of the Assistant Registrar may appeal to the Registrar. Or where an applicant is not satisfied by the decision of the Registrar, can further appeal to the Board or to the Minister when not satisfied by the decision of the Board for final determination.

3.2 Applicable Fees
The fees applicable for Registration under District level shall be Shs 41,500/= as follows:
- Filing fees shillings 15,000/=
- Registration fees shillings 25,000/=
- Stamp duty shillings 1,500/=

The fees applicable for registration under Regional level shall be Shs 56,500/= as follows:
- Filing fees shillings 15,000/=
- Registration fees shillings 40,000/=
- Stamp duty shillings 1,500/=

The fees applicable for registration under National level shall be Shs 66,500/= as follows:
- Filing fees shillings 15,000/=
- Registration fees shillings 50,000/=
- Stamp duty shillings 1,500/=

The fees applicable for registration under International level shall be USD 267 as follows:
- Filing fees shillings USD 15
- Registration fees shillings USD 250
- Stamp duty shillings USD 2

Each Registered NGO shall pay an annual fees of shillings 50,000/= or USD 60 for International Non Governmental Organizations.
NGOs obtained Certificate of Compliance shall also be required to pay annual fees after completion of one year since they obtain such Certificate of Compliance under this Law.
Each registered NGO shall submit annual activity report and annual financial audited reports at the end of each calendar year, using the prescribed known as NGO A Form No. 10.

The National and International Non Governmental Organization shall be registered directly by the Registrar.

4.0 PROCEDURES FOR PAYMENT OF APPLICATION / ANNUAL FEES
All payments of applications/annual fees shall be as follows:

i. NGOs registered at District and Regional levels shall deposit their fees in the Account Number 16:29 Miscellaneous Deposit (This is the Sub-Treasury Account located in every Region) in the National Microfinance Bank (NMB) Branches.

ii. NGOs registered at National and International levels shall make their
payments in the Account Number 16: 140 Miscellaneous Deposit or shall pay directly to the Accounts Department in the Vice President's Office and official receipts issued for the related payments.
Other Procedures

According to Regulation 5 (1) (2) (3) of Regulations made pursuant to this Act No.24/2002 all applications, returns, notifications shall be clearly and legibly written in English or Kiswahili Language and if there is any Translation of foreign Language other than English then the translation shall be verified to be the true translation in English or Kiswahili.

Prescribed Forms
There shall be several prescribed forms to be used in the overall process of Registration. NGO A Form No.l and NGO A Form No.3 shall be used by the applicants in the application for Registration and application for Certificate of Compliance respectively.

NGO A Form No.5 shall be used by the Registrar's Office to serve as Notification for refusal of registration to the applicant.

NGO A Form No. 6 shall be used by the Board to serve as the Notification of cancellation of registration.

NGO A Form No. 7 shall be used by the Registrar's Office to serve as Default Notice, incase the registered NGO defaulted the terms and conditions of registration.

NGO A Form No. 8 shall be used by the Registrar's Office to serve as Summons.

NGO A Form No. 9 shall be used by the applicants to serve as Notice of Change of particulars of registered Non Governmental Organization.

NGO A Form No. 10 shall be used by the applicants to serve as Annual report Form, which shall be submitted at the end of every calendar year.